Annual General Meeting

  1. 9.1 The annual general meeting of the Association shall, subject to the Act, be convened on such a date and at such a time as the Board deems fit.
  2. 9.2 The annual general meeting shall be in addition to any other meetings that may be held in the same year.
  3. 9.3 All members must receive notice in writing or other appropriate format of intention to hold an annual general meeting at least 14 days prior to the proposed date of the meeting.
  4. 9.4 The annual general meeting shall be specified as such in the notice convening it.
  5. 9.5 The ordinary business of the annual general meeting shall be -
    1. 9.5.1 to confirm minutes of the last annual general meeting;
    2. 9.5.2 to receive from the Board, auditor, and the Executive Director of Nican reports upon the transactions of Nican during the last preceding financial year;
    3. 9.5.3 if required, to appoint the officers of Nican and the rest of the Board; and
    4. 9.5.4 to appoint the Auditor for the succeeding year.
    5. 9.5.5 to appoint the Public Officer for the succeeding year.
  6. 9.6 The annual general meeting may transact other business at the discretion of the Board and such items are to be placed on the agenda prior to the commencement of the meeting.
  7. 9.7 A quorum for transacting business shall be 5 members.
  8. 9.8 Where there is a question that requires a resolution each member present at the meeting shall have one vote. In the case of equality of votes on a question for resolution, the person presiding at the meeting shall exercise a second or casting vote.
  9. 9.9 If within one hour of the annual general meeting appointed time a quorum is not present the meeting shall be dissolved.
  10. 9.10 The Chair, or in his/her absence the Vice Chair shall preside as Chair at all meetings.
  11. 9.11 If the Chair and Vice Chair are absent the members present shall elect one of their number to preside as chairperson.